Privacy Policy

Privacy Policy

Last updated: [14th Jan 2026]

1. Introduction

My-Thesis.org (“we”, “us”, “our”) is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect personal information when you use our website, services, and platform (collectively, the “Service”).

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (GDPR), and applicable data protection laws.

2. Who We Are

My-Thesis.Org is a site (“our site”) operated by Speakezee Limited (“We” or “Us” or “Our”). We are a company limited by shares registered in England and Wales under company number 09464069 and have our registered office at The Tythe Barn, Foxcote, Bath BA3 5YE, UK. Our main trading address is The Tythe Barn, Foxcote, Bath BA3 5YE, UK.

Website:https://www.my-thesis.org
Purpose: An academic platform for hosting, curating, and promoting short-form research presentation videos (including Three Minute Thesis–style presentations).

Data Controller:
My-Thesis.org
[Speakezee Limited, The Tythe Barn, Foxcote, Bath BA3 5YE, UK., bruce@speakezee.com]

3. What Data We Collect

We may collect the following categories of personal data:

3.1 Account and Profile Information

  • Name
  • Email address
  • Institutional affiliation
  • Academic role (e.g. student, researcher, staff)
  • Optional biography or profile text

3.2 Video and Content Data

  • Uploaded video files
  • Video transcripts, titles, abstracts, and tags
  • Thumbnails and accompanying metadata
  • Engagement metrics (views, likes, shares)

3.3 Technical and Usage Data

  • IP address
  • Browser type and device information
  • Pages visited and interaction data
  • Referring URLs
  • Cookies and similar technologies

3.4 Communications

  • Emails or messages you send to us
  • Support requests or feedback

4. How We Use Your Data

We use personal data for the following purposes:

  • To provide and operate the platform
  • To host, display, and promote uploaded academic videos
  • To manage user accounts and institutional pages
  • To analyse engagement and improve the Service
  • To communicate with users about platform updates or support requests
  • To ensure platform security and prevent misuse
  • To meet legal, regulatory, or contractual obligations

We do not sell personal data to third parties.

5. Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Consent – where you explicitly agree (e.g. uploading videos or opting into communications)
  • Contractual necessity – to provide the Service you request
  • Legitimate interests – to operate, improve, and secure the platform
  • Legal obligation – where required by law

6. Academic and Public Content

Please note:

  • Videos and associated metadata uploaded to My-Thesis.org are intended for public or semi-public academic dissemination, depending on your visibility settings.
  • By uploading content, you confirm that you have the right to share it and that it does not infringe third-party rights.
  • Engagement metrics (e.g. views) may be publicly visible and aggregated for institutional reporting.

7. Data Sharing and Third Parties

We may share data with trusted third parties only where necessary, including:

  • Cloud hosting and storage providers
  • Video processing and streaming services
  • Website analytics providers
  • Institutional partners (in aggregated or authorised formats)

All third parties are required to process data securely and in compliance with data protection law.

8. International Transfers

Where data is transferred outside the UK or EU, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent legal protections.

9. Data Retention

We retain personal data only for as long as necessary:

  • Account data is retained while your account remains active
  • Uploaded content remains available unless deleted by you or your institution
  • Technical and analytics data is retained for limited periods for performance and security purposes

You may request deletion of your account or content at any time, subject to academic or contractual obligations.

10. Your Rights

Under UK GDPR and GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate or incomplete data
  • Request erasure (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time

Requests can be made by contacting us at: admin@my-thesis.org

11. Cookies

My-Thesis.org uses cookies and similar technologies to:

  • Enable essential site functionality
  • Improve user experience
  • Analyse site usage

You can manage cookie preferences through your browser settings. See Cookie Policy below.

12. Data Security

We implement appropriate technical and organisational measures to protect personal data, including encryption, access controls, and secure hosting environments. However, no system can guarantee absolute security.

13. Children’s Data

My-Thesis.org is intended for use by adults in academic and professional contexts. We do not knowingly collect data from individuals under the age of 16.

14. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated revision date. Continued use of the Service constitutes acceptance of the revised policy.

15. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact:

Email: admin@my-thesis.org
Website: https://www.my-thesis.org